Administration Assistant

Job Responsibilities

• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Coordinate and schedule maintenance activities for the facility
• Communicate with maintenance staff and contractors to ensure timely completion of tasks
• Maintain records of all maintenance work, including work orders, inspections, and repairs
• Monitor inventory of maintenance supplies and order new supplies as needed
• Ensure compliance with safety regulations and company policies
• Assist in the development and implementation of maintenance procedures
• Respond to maintenance requests and emergencies in a timely manner
• Conduct regular inspections of the facility to identify maintenance needs
• Act as the point of contact for internal and external clients

Desired Candidate Profile

We are seeking a highly organized and motivated Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office with the below requirements:

• Proven experience in maintenance coordination or a similar role
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Knowledge of maintenance procedures and safety regulations
• Proficiency in using maintenance management software and tools
• High school diploma or equivalent; additional education in maintenance or facilities management is a plus