Administration Assistant

• Office Management:
  Greet visitors and direct them to the appropriate personnel.
  Answer and direct phone calls, emails, and other correspondence.
  Schedule and coordinate meetings, appointments, and travel arrangements.
  Maintain office supplies and equipment, ensuring proper inventory.
  
• Documentation & Reporting:
  Prepare, proofread, and file documents, reports, and presentations.
  Assist with data entry, record-keeping, and filing systems (both electronic and physical).
  Help prepare meeting agendas, minutes, and action items.
  
• Communication Support:
  Serve as a liaison between various departments and external stakeholders.
  Communicate with clients, suppliers, and vendors on administrative matters.
  Handle confidential and sensitive information with discretion.
  
• Calendar and Scheduling:
  Manage calendars for executives or team leaders, scheduling meetings and coordinating time-sensitive tasks.
  Assist in organizing company events, conferences, and training sessions.
  
• Administrative Support:
  Assist in managing office budgets and expense reports.
  Perform general office tasks, including photocopying, faxing, and mailing.
  Handle travel arrangements and accommodations for staff or executives.
  

Desired Candidate Profile

• Education: High School Diploma or equivalent required. Associate's degree or higher in business administration or a related field preferred.
• Experience: 1-3 years of experience in an administrative or office support role.
• Skills:
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Strong organizational and multitasking abilities.
  Excellent written and verbal communication skills.
  Ability to work independently and as part of a team.
  Time management skills with the ability to prioritize tasks effectively.
  

Employment Type: Full Time

Company Industry:

• Medical
• Medical Devices

Department / Functional Area:

• HSE (Health)
• Safety

Keywords:

• Administration
• Reception
• Front Desk