Admin & Listing Coordinator (Real Estate Experience)

The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to-date, and well-presented while also providing general administrative support to the team. The ideal candidate will be organised, detail-oriented, and communicate well.

Key Responsibilities:

• Listing Management:
• Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos
• Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms
• Ensure all listings are accurate, complete, and compliant with legal and industry standards
• Coordinate and schedule property showings, open houses, and photoshoots
• Administrative Support:
• Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence
• Prepare and maintain real estate documents, contracts, and agreements
• Assist with client communication, including responding to inquiries and providing updates on listing status
• Manage office supplies and equipment, ensuring the office environment is organized and efficient
• Marketing Support:
• Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts
• Coordinate with photographers, videographers, and other vendors to produce high-quality marketing content
• Monitor and update social media accounts with new listings and relevant content
• Client Relations:
• Act as a point of contact for clients, providing them with information and updates regarding their listings
• Maintain positive relationships with clients, ensuring their needs are met throughout the listing process
• Handle client feedback and concerns, escalating issues to the appropriate team members when necessary
• Data Management:
• Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible
• Generate reports and analytics on listing performance, client activity, and other key metrics
• Ensure confidentiality and security of sensitive client and company information
• Compliance and Documentation:
• Ensure all listings comply with local, state, and federal regulations
• Keep track of important deadlines and ensure all required documents are completed and filed appropriately
• Stay updated on industry regulations and best practices to ensure compliance
  
  

• Education: High school diploma or equivalent; a degree in business administration, real estate, or a related field is preferred
• Experience:
• Previous experience in real estate administration, property management, or a similar role is highly desirable
• Familiarity with MLS platforms and real estate software
  
  

• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Customer service-oriented with a professional demeanour

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