Admin Executive Assistant

Job Overview:We are seeking a highly skilled and organized Admin Executive Assistant to join our dynamic team. The ideal candidate will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a proactive individual with exceptional multitasking abilities, strong technical skills, and a keen attention to detail.

Key Responsibilities:

• Manage and maintain executives' schedules, including appointments, and meetings.
• Coordinate and prepare meeting materials, agendas, and minutes.
• Handle confidential information with discretion and professionalism.
• Assist with the preparation of reports, presentations, and other documents.
• Manage communication channels, including emails, phone calls, and correspondence.
• Liaise with internal and external stakeholders on behalf of executives.

Technical Qualifications:

• Proficiency in Microsoft Office Suite: Advanced knowledge of Word, Excel, PowerPoint, and Outlook.
• Familiarity with Office Productivity Tools: Experience with tools such as Google Workspace (Docs, Sheets, Slides, Calendar).
• Communication Platforms: Experience with communication tools like Microsoft Teams, or Zoom.
• Document Management: Ability to manage digital files and use document management systems effectively.
• Data Analysis: Basic skills in data analysis and visualization using Excel, Google Sheets, or other relevant software.
• Social Media Management: Basic understanding of social media platforms and tools for business purposes is an advantage.

Qualifications:

• Bachelors degree in Business Administration, Management, or a related field preferred.
• Minimum of 1 year of experience in an administrative or executive assistant role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Detail-oriented with a strong ability to prioritize tasks.
• Flexible and adaptable to changing priorities.