Admin Executive – Accounting & Operations

Our client is a leading provider of innovative solutions across industries like Oil & Gas, Industrial, Defence, Marine, Construction, Energy, Data Centre, Technology etc. With a strong presence in multiple regions worldwide, they are committed to delivering exceptional products and services to its clients. Their dedicated team of professionals strives to drive growth and achieve excellence through cutting-edge technology and customer-centric approaches. They are now looking to expand their footprint in the Middle East market and are seeking a proactive and versatile Office Executive to support their new office in the Jebel Ali Free Zone (JAFZA), United Arab Emirates.

Office Executive – Accounting & Operations

(based in JAZFA, United Arab Emirates)

Organization: Reporting directly to the General Manager based in UAE and working closely with colleagues from the finance and management team in the Singapore office, this role is critical in supporting company’s growth in the Middle East market, ensuring operational efficiency and compliance with UAE regulations. This position focuses on administrative, accounting, and shipping/logistics responsibilities.

Your Responsibilities:

Administrative Support: Manage day-to-day office operations, including office visitor management. Maintain and update customer and supplier databases. Coordinate with JAFZA authorities for work permits and free zone access. Support HR paperwork and liaise with internal finance team as well as external bookkeeping and auditing firms.

Accounting and Financial Support: Prepare and send invoices. Reconcile AR/AP and perform partial accounting to the general ledger. Assist in cash flow management, monthly reporting, and budgeting. Use Tally or SAGE accounting software for financial tasks.

Order and Logistics Management: Process orders to headquarters and external suppliers. Manage import/export logistics, including registering goods and inventory receiving. Address regional logistic issues and ensure timely deliveries.

Customer Service and Reporting: Handle inquiries and provide customer service support. Ensure accurate and timely reporting for internal and external stakeholders.

Your Profile:

• Bachelor's degree in Business Administration, Accounting (preferably), or a related field.
• Proven experience of atleast 5 years in administrative and accounting, specifically with knowledge of UAE regulations.
• Experience working in B2B machinery or components, Industrial, or Oil & Gas sector is preferred.
• Familiarity with JAFZA free zone policies and tax regulations for mainland and free zone sales.
• Proficiency in Tally software; experience with SAGE is an advantage.
• Strong understanding of logistics, inventory management, and order processing.
• Excellent English communication skills with the ability to interact with clients, partners, vendors, and colleagues internationally.
• Strong cultural sensitivity from living in the Middle East.
• Hands-on approach with the ability to manage multitasking roles efficiently.

Our Offer:

• An opportunity to contribute to the growth of clients new operations in Middle East.
• Thrive in a supportive and collaborative work environment with strong entrepreneurial culture.
• Competitive salary and benefits package.

If you are interested in the opportunity, we encourage you to apply with an updated resume. Your candidature will be treated with confidentiality and our consultant will be in touch if your profile meets the specific requirement of our client.

Comaea Consulting

www.comaeaconsulting.com