Admin Executive - Accounting & Operations

• Administrative Support: Manage day-to-day office operations, including office visitor management. Maintain and update customer and supplier databases. Coordinate with JAFZA authorities for work permits and free zone access. Support HR paperwork and liaise with internal finance team as well as external bookkeeping and auditing firms.
• Accounting and Financial Support: Prepare and send invoices. Reconcile AR/AP and perform partial accounting to the general ledger. Assist in cash flow management, monthly reporting, and budgeting. Use Tally or SAGE accounting software for financial tasks.
• Order and Logistics Management: Process orders to headquarters and external suppliers. Manage import/export logistics, including registering goods and inventory receiving. Address regional logistic issues and ensure timely deliveries.
• Customer Service and Reporting: Handle inquiries and provide customer service support. Ensure accurate and timely reporting for internal and external stakeholders.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Accounting (preferably), or a related field.
• Proven experience of at least 5 years in administrative and accounting, specifically with knowledge of UAE regulations.
• Experience working in B2B machinery or components, Industrial, or Oil & Gas sector is preferred.
• Familiarity with JAFZA free zone policies and tax regulations for mainland and free zone sales.
• Proficiency in Tally software; experience with SAGE is an advantage.
• Strong understanding of logistics, inventory management, and order processing.
• Excellent English communication skills with the ability to interact with clients, partners, vendors, and colleagues internationally.
• Strong cultural sensitivity from living in the Middle East.
• Hands-on approach with the ability to manage multitasking roles efficiently.

Perks and Benefits

• An opportunity to contribute to the growth of clients' new operations in the Middle East.
• Thrive in a supportive and collaborative work environment with a strong entrepreneurial culture.
• Competitive salary and benefits package.