Admin Cum Operations Assistant

Contract Period :- 2 years employment contact

Contract Term :- Visa Indemnity to be given by Candidate

Other Benefits: - Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance

Job Responsibilities:-

· Maintain agenda and assist in planning appointments, board meetings, conferences etc.

· Attend meetings and keep minutes, Receive, and screen phone calls and redirect them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) greeting visitors

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handle confidential documents ensuring they remain secure.

· Renew and manage office licenses / trade licenses third party contracts etc.

· Renew and manage office licenses / trade licenses Company’s legal documentation processing , employee visa renewals & other Government compliances / renewals

· Maintained high standards of accuracy and quality in data entry and recordkeeping.

· Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

· Preparation PR / PO for office-related material and other requirements including office stationery.

· Planning for food & supplies at time of clients meeting or functions.

· Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and Manage schedules & calendar for deadlines.

· Making arrangements for new joined employee for seating, PC, access cards etc. Assists in office renovation, Handover of company vehicle and company assets.

· Maintain all office equipment’s under AMC like (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment’s/First Aid Kits etc.)

· Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers)

· Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.

· Handling workplace investigations, disciplinary and termination procedures.

· Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.

· Maintaining employee files and workplace privacy,

· Oversee facilities management of company branches / warehouses / accommodations

· Custom Clearance for Imports & Exports - Creating custom documents BOE for material inward & outward and keeping an accurate track record for material & machinery coming in and moving out.

· Responsible to renew & manage Company’s Real estate related matters including contract preparation, cheque management, ejari / registration & termination

Required Candidate:-

· Education: -Graduate in any disciple.

· Age :- 30-40 years

· Gender Preference :- Male / Female

· Technical Skill set :- Computer proficient

· Work Exp :- Minimum 3 years ( preferably in gulf countries )

· Language skill set :- Fluency in English Language (Spoken & Written )

· Other attributes :- ASelf-motivated individual with a pleasant personality