Admin/Bookkeeper

Looking for an Exceptional Admin & Data Management Pro

We’re seeking a highly organized Admin Professional who excels at data management, tracking, and creating efficient systems. The ideal candidate is detail-oriented, proactive, and thrives on keeping everything structured and running smoothly. If you’re someone who loves organization and optimizing processes, we’d love to hear from you!

Key Responsibilities:

Administrative Duties:

• Manage daily office operations, including handling phone calls, emails, and correspondence.

• Maintain and organize company records, files, and documentation.

• Assist in scheduling appointments, meetings, and travel arrangements.

• Handle data entry, document preparation, and report generation.

• Coordinate with vendors, suppliers, and clients as needed.

• Manage office supplies and ensure office equipment is in working condition.

Bookkeeping Duties:

• Process accounts payable and receivable, ensuring timely payments and invoicing.

• Reconcile bank statements and financial records.

• Maintain and update financial records in accounting software Zoho.

• Prepare financial reports, expense tracking, and budget monitoring.

• Assist with payroll processing and tax filings as required.

• Ensure compliance with financial policies, regulations, and best practices.

Qualifications & Skills:

• Proven experience as an administrative assistant, bookkeeper, or similar role.

• Proficiency in accounting software (QuickBooks, Xero) and MS Office (Excel, Word, Outlook).

• Strong understanding of basic accounting principles and financial transactions.

• Excellent organizational and time-management skills.

• Attention to detail and accuracy in data entry and record-keeping.

• Ability to multitask and prioritize tasks effectively.

• Strong communication and problem-solving skills.

• Knowledge of tax regulations and payroll processing is a plus.

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).

• 2+ years of experience in bookkeeping and administrative support.