Admin Assistant - Home Division

WHO WE ARE:

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

Suncoast, the definitive destination for outdoor furniture and accessories in the UAE, is a homegrown brand that was born out of a commitment to bridge a gap in the market for thoughtfully designed and expertly crafted outdoor furniture and accessories that can withstand the unique weather conditions of the Middle East. Beyond its own range, the stores are also home to premium international outdoor brands such as Higold, Edemlan, and Nardi.

WHAT YOU'LL BE DOING:

• Perform general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filing.
• Respond, sort and distribute incoming correspondence, including phone calls, faxes, and emails.
• Facilitate collection, distribution and dispatch of all correspondence (couriers/letters/bills) related to the Division/Business Unit/Department.
• Send out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated.
• Coordinate and facilitate the supply and maintenance of office equipment, whenever required.
• Provide administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Support in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use.
• Develop and update spreadsheets, documents, reports, and presentations as per the requirement.
• Compose and type routine letters, memoranda, reports, presentations, and minutes of meetings.
• Gather, enter, and/or update data to maintain internal files, records, and databases, as appropriate.
• Schedule appointments and manage arrangements for events/meetings of the related Division/Business Unit/Department.
• Maintain confidentiality of documents and information received.
• Assist in the coordination, supervision, and completion of special projects as appropriate.