Admin Assistant - Al-Futtaim

Job Requisition ID: 164688

Established in the 1930s as a trading business, AlFuttaim Group today is one of the most diversified and progressive privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions: automotive, financial services, real estate, retail, and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia, and Africa, AlFuttaim Group partners with over 200 of the world's most admired and innovative brands. AlFuttaim Group's entrepreneurship and relentless customer focus enable the organisation to continue to grow and expand, responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration, and integrity, AlFuttaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

The Admin Assistant provides support to the Admin Team in providing management reports, sales figures, and managing information relating to the staff in the store.

What you will do:

Description of Accountability:

• MIS (Store/RO): Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
• Maintain data in the system to facilitate easy access to information when required.
• Maintain and update information relating to staff in the store.
• Liaise with the Regional Operations and HR Office.

• Stock Control and Operations:
• Support the Admin Department Manager/Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
• Follow up with suppliers for outstanding invoices and settle any outstanding payments.
• Cash Office responsibilities including:
• Daily reconciliation of store takings & reports.
• Banking/Foreign Exchange.
• Store Petty Cash.
• Tallying of safe fund daily.
• Credit Card Reconciliation.
• Ensure accurate reports are provided to Admin Management to enable commercial decisions.
• Help liaise and arrange the induction training for new staff on procedures to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
• Ensuring that the accuracy of stock received from the warehouse is accounted in the system.
• Ensuring periodic stock accuracy checks with commercial teams coordination.
• Daily stock-related adjustments and booking of new stock receipts, store-to-store transfers, and RTWs (Return To Warehouse) in the system.
• Ordering of stationery for the Store/Admin Team.

Required Skills to be successful:

• Advanced MS Office; SAP experience would be beneficial.
• Strong/excellent attention to detail.
• Results-oriented.
• Excellent working knowledge of MS Office.
• A high level of customer focus and the ability to understand customers' needs.
• Strong analytical and numerical skills with experience in producing trade reports and analysis.
• Ability to learn new technology quickly.

What equips you for the role:

• High School degree (Bachelor's degree preferred).
• 1-3 years of retail sales experience.
• Analytical.
• Time Management.
• Communication.
• Teamwork.

We're here to provide excellent service, but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click apply: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalized CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviors but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.