Admin Assistant

Job Responsibilities

• Manage and maintain executives' schedules, ensuring optimal time allocation for meetings and appointments while anticipating scheduling conflicts.
• Prepare and organize documents for meetings, including agendas and minutes, to facilitate effective communication and decision-making.
• Serve as the primary point of contact for internal and external communications, demonstrating professionalism and clarity in all interactions.
• Oversee office supplies inventory, placing orders timely to maintain seamless operations, while managing vendor relationships.
• Assist in the preparation of presentations and reports, utilizing software tools to convey information clearly and persuasively.

Desired Candidate Profile

• Minimum of a high school diploma, with a preference for an associate or bachelor's degree in business administration or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Demonstrated organizational skills with attention to detail, ensuring accuracy in all tasks and documentation.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism and composure under pressure.
• Fluency in English is required, with additional language skills considered an asset, especially in multicultural environments.