Admin Assistant

Are you ready for a new beginning?

We need your talent, knowledge, and dedication to better our world with biology.

Our purpose points the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.

Join us as our new Administration Assistant

At our office in Dubai that embodies a spirit of belonging and care, creating an inspiring environment for all. Here we are searching for a highly organized and proactive Administrative Assistant with exceptional project and event management skills to join our dynamic team. This role is ideal for someone who thrives in a fast-paced environment, embraces multitasking, thinks independently, and possesses a sharp eye for detail. You will play a crucial role in providing essential administrative support to the office while actively contributing to the planning and execution of impactful projects and events.

In This Role, You’ll Make An Impact By

1. Facilitating the effective management of day-to-day administrative operations within the office.
2. Developing, reviewing, and improving administrative systems, policies, and procedures.
3. Ensuring all equipment is working and properly maintained, and support IT team.
4. Managing schedules and deadlines for business operations tasks aligned with the Country Manager.
5. Overseeing facilities services with external providers, maintenance activities, and tradespersons (e.g. electricians).
6. Supervision of office inventories via Office Assistant.
7. Responsible for general office stationery printing e.g. business cards, brochures etc.
8. Responsible for general announcements for Dubai office to external customers & distributors, in relation to holiday announcements & others, in alignment with Country Manager.
9. Supporting Business teams with organizing business reviews with Distributors.
10. Ensuring travel calendar is updated by colleagues in the office.
11. Preparing PowerPoint presentations as required by the Country Manager and statements/letters, as required for the office.
12. Ensuring NDAs, Supplier and Distributor contracts are well coordinated.
13. Maintaining organized digital and physical filing systems.
14. Monitoring, coordinating, and tracking assigned projects related to business operations.
15. Supporting activities and events for the Dubai office, where support is required in forms of printing, travel arrangements, and related tasks.

To Succeed In The Role, You

1. Must have proven experience in administrative support, project coordination, and/or event planning, minimum 5 years.
2. Must have experience in creating presentations in PowerPoint.
3. Strong organizational and multitasking abilities.
4. Excellent written and verbal communication skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Knowledge of using Project management tools would be an advantage.
7. Ability to work independently and handle confidential information with discretion.
8. Strong attention to detail and problem-solving skills.
9. Experience in budget management and vendor coordination is a plus.

On a personal level, if you are proactive, detail-oriented, and ready to contribute to a dynamic work environment, we encourage you to apply!

You will report to the Country Manager / Head of Marketing Communications – FBB MEIA.

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Could our purpose be yours? Apply today!

At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV.

Novonesis is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability, or veteran status.

Want to learn more?

Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com.

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