Accounts Receivable Clerk

Responsibilities

1. Provide an effective system to track Accounts Receivables for the activities of the Credit Management.
2. Understand thoroughly Sofitel objectives in managing Account Receivables.
3. Provide a summary of the ageing report required by various ambassadors in the Accounting and Control Department to prepare monthly reports.
4. Provide Sales & Marketing ambassadors and Department Heads with information necessary for them to manage their customers.
5. Ensure that all transfers to City Ledger through Income Audit Accounts Payable and General Ledger agree with the control account.
6. Ensure the accuracy of all charges and credits posted to the individual accounts.
7. Ensure the room rate charged to travel agents is in accordance with the contract (if applicable).
8. Ensure group billings are complete as per contract.
9. Prepare proper supporting documents and forward to the Assistant Director of Finance / Credit Manager for review and signature all City Ledger Adjustments that need to be made before they are posted by the Front Office Clerk/Cashier.
10. Ensure all invoices are dispatched to debtors within 48 hours.
11. Record returned checks in the City Ledger, reconcile unapplied credit balances, and clear minimal variances in payments at the time of receipt.
12. Process invoices/folios promptly and render interim and monthly statements, following up reminders on a timely basis.
13. Monitor and maintain support of all advance deposits and balance them to the general ledger at month-end.
14. Reconcile accounts receivable trial balances with the general ledger control accounts each month and ensure accurate aging.
15. Transfer all permanent folios to the city ledger at month-end.
16. Prepare trial balance for ambassadors ledger and report to the Assistant Financial Controller for payroll deduction.
17. Allocate credits transmitted by payroll journal to appropriate ambassador accounts.
18. Allocate credits transmitted by the Daily General Cashier Report to appropriate accounts and keep all debtor accounts up to date.
19. Initiate payment of travel agents' commission based on verified computer reports.
20. Ensure all documents related to the section, including Sales and Office Rental contracts (if applicable), group orders, and amendments, are properly filed for reference.
21. Maintain an up-to-date systematic Open Accounts file for use by Accounts Receivable.
22. Have a full working knowledge and capability to supervise and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
23. Be entirely flexible and adapt to rotate within the different sub-departments of the Accounting & Finance Department.
24. Be fully conversant with all services and facilities offered by the hotel.
25. Assist the Credit Manager in tracing and collecting any outstanding debt as instructed.
26. Set up all city ledger accounts and ensure that the discounts set are the same as those granted by management.
27. Be fully conversant with the Credit Policy & Procedures.
28. Liaise with the Credit Manager at all times regarding guest queries, credit card chargebacks, open balances, and general credit terms under the direct supervision of the Assistant Financial Controller.
29. Witness General Cashiers counting monetary receipts remitted by Cashiers.
30. Assist in carrying out quarterly, bi-yearly, and yearly inventory of operating equipment.
31. Carry out any other reasonable duties as assigned by the Credit Manager and Assistant Credit Manager.

Remote Work: No

Employment Type: Fulltime