Accounts Receivable Clerk

Responsibilities

1. Provide an effective system to track Accounts Receivables for the activities of the Credit Management.
2. Understand thoroughly Sofitel objectives in managing Account Receivables.
3. Provide a summary of the ageing report required by various ambassadors in the Accounting and Control Department to prepare monthly reports.
4. Provide Sales & Marketing ambassadors and Department Heads with information necessary for them to manage their customers.
5. Ensure that all transfers to City Ledger through Income Audit, Accounts Payable, and General Ledger agree with the control account.
6. Ensure the accuracy of all charges and credits posted to individual accounts.
7. Ensure the room rate charged to travel agents is in accordance with the contract (if applicable).
8. Ensure group billings are complete as per contract.
9. Prepare proper supporting documents and forward to the Assistant Director of Finance / Credit Manager for review and signature of all City Ledger Adjustments before they are posted by the Front Office Clerk-Cashier.
10. Ensure all invoices are dispatched to debtors within 48 hours.
11. Record returned checks in the City Ledger, reconcile unapplied credit balances, and clear minimal variances in payments at the time of receipt.
12. Process invoices/folios promptly and render interim and monthly statements, following up with reminders on a timely basis.
13. Monitor and maintain support of all advance deposits and balance them to the general ledger at month-end.
14. Reconcile accounts receivable trial balances with the general ledger control accounts each month and ensure accurate aging.