Accounts Payable Accountant

Job Responsibilities

1. Verify that all invoices bear the proper delivery order, an approved purchase order, and goods received note.
2. Check the rate, quantity, UOM, and taxes against the PO, and ensure the invoice bears signatures from the receiving and store, cost controller, and concerned department.
3. Check all cash expenses and advances for necessary approvals and ensure compliance with internal procedures.
4. Post invoices and cash/petty expenses daily to the back-office system to the appropriate ledger adhering to USALI standards.
5. Follow up SOA with creditors and reconcile the outstanding with their ledger balance before processing payment to the supplier and resolve any discrepancies in a timely manner.
6. Ensure to maintain records for each supplier like approved vendor addition, contracts, trade licenses, VAT certificates, Bank details, or any amendments for ready reference.
7. Arrange and maintain all invoices alphabetically and follow a well-organized payment procedure.
8. Prepare vendor payments on a timely basis via check or wire transfer and submit them for approval from the signatories ensuring the critical dates, credit terms, and priorities.
9. Ensure proper accruals during the month-end for recurring expenses or any goods or services received and yet to be invoiced.
10. Maintain a full record of all payments including checklist and support documents based on the system-generated voucher number for future reference.
11. Assist the cost controller in the month-end physical inventory counting and inventory spot checks.
12. Assist the cost controller in maintaining the PAR stock level for items in all venues.
13. All or any ad-hoc duties assigned by the Cost Controller or Payable Supervisor.

Qualifications

1. An acceptable degree from any recognized university with a specialization in commerce or accounting.
2. Trained in hospitality software like Sun System, Material Control (FMC or Futurelog), and MS Office Applications.
3. Minimum 3 years of previous experience handling the accounts payable position and knowledge in cost clerk profile.
4. Self-reliant and able to handle work pressure.