Accounts Assistant & HR Support (Quickbooks essential)

APPLICANTS MUST HAVE QUICKBOOKS EXPERIENCE. THOSE WITHOUT QUICKBOOKS WILL BE IMMEDIATELY REJECTED

Job Purpose:

This position is responsible for supporting the Head of Finance and Administration on day-to-day accounts and office administration.

Key Accountabilities:

1. General Accounting transaction entries, monitoring and filing
2. Assisting the Head of Finance and Admin with HR functions

Detailed Responsibilities:

Accounting Function

1. Expense data entry to Quickbooks for all suppliers
2. Supplier payment entry to Quickbooks and maintenance of accurate Accounts Payable
3. Supplier Reconciliations, including Etisalat, Insurance, and Fleet Repairs
4. Monthly WPS salary entry to Quickbooks
5. Bank Reconciliations for petty cash, bank, and credit card accounts
6. Deferred revenue weekly schedule and accounting entry
7. Assist Head of Finance and Administration with Month Close
8. Assist Head of Finance and Administration with Annual Audit
9. Other ad hoc tasks as required by Head of Finance and Administration

Accounts Receivable Accountant Day off Cover

1. Customer Invoices - Data entry, processing in D365 system, export to Zed Systems, import to Quickbooks and scanning customers invoices
2. Customer Payments - Data entry and allocation of customer payments
3. Assist the technicians with their daily requirements (i.e., distribution of invoices and others)
4. Daily revenue report

HR / General Office Administration

1. Maintain office & staff documents on the network and physical files
2. Updating and monitoring the daily attendance sheet for staff
3. Updating and monitoring employee masters (i.e., daily attendance sheet, air ticket, leave, etc.)
4. Writing offer letters, disciplinaries & Memos
5. Recruitment - CV screening & 1st stage telephone interviews
6. Preparing the documents for visa processing (new, renewal, cancellation) and coordinating with PRO

Other

Understand, uphold and comply with company and department policies, procedures, standards, guidelines, work rules, mission, vision, and values.

Understand and upload general accounting principles and internal controls. Make recommendations for improvements.

The Person

Experience and Knowledge:

1. Knowledge and experience in general accounting is required.
2. Office administration and/or HR administration experience/exposure is an advantage.

Skills and Abilities:

1. Excellent English written and verbal communication skills, able to communicate clearly, effectively and assertively, not aggressively, with individuals at all levels
2. Must have Quickbooks experience
3. Attention to detail and respect for deadlines
4. Extremely organized and strong time management skills
5. Decisive, persistent and pro-active methodology
6. Quick learner
7. Good team player, but ability to perform independently and efficiently, prioritizing and/or multi-tasking to meet deadlines, with demonstrated good common sense and sound judgement
8. Able to work in a multicultural environment.