Accounting Coordinator

About The Opportunity
What's on your plate?

1. Ensure all invoices received are duly signed and stamped by the receiving store stamp and store manager/supervisor with the correct date.
2. Recheck and confirm that invoices received are taxable in all (VAT) countries and notify Ops/suppliers of missing data on the invoice.
3. Ensure document completeness with each received PO (PO, GRN, Invoice), and DN’s/CN’s where applicable.
4. Review GRNs and ensure branch details, supplier details, and PO details are matching.
5. Match system reports (PO received/Invoices) and ensure all invoices are physically received; notify and follow up with Ops on missing invoices. Start the invoice matching process either manually or through any customized system.
6. Compare system-reported invoices vs. the physically received invoice at the total level.
7. Investigate invoices with differences that exceed a certain threshold further, line by line.
8. Review any quantity differences with store managers.
9. Review any cost variances with the commercial team.
10. Generate daily Inventory/Invoices report and provide it to the accounting team to upload to the accounting system.
11. Generate daily status report highlighting all received orders/Invoices status and follow up on orders received but invoices not matched.
12. Follow up on re-routed invoices with the commercial team.

What you need to be successful

1. Ideally, you have a background in Invoice Matching and are keen to grow into new areas of a business.
2. You are very detail-oriented, structured, and know how to prioritize; you consider yourself as someone who delivers solutions and not bottlenecks to be solved.
3. You can interact with senior-level executives and manage the expectations of multiple stakeholders.
4. You are energized by the unknown and look forward to learning each day on the job.
5. You have excellent analytical and communication skills and always like to be hands-on with several tools.
6. Language skills: Fluent English and Arabic would be highly advantageous.
7. A good background in using Excel and Google Sheets.