Accounting Assistant / Customer Service / Admin / HR

ACCOUNTING / FINANCE:

• Responsible for invoicing the clients and uploading sell-out data.
• Prepare invoices and track accounts receivable, sending customer statements and ensuring timely follow-up on outstanding payments.
• Conduct data entry with meticulous attention to detail, ensuring the accuracy of records in databases and accounting software.
• Record all accounting transactions in the company’s books.
• Prepare supplier payments and ensure all supporting documents are received.
• Assist in the audit process.
• Other accounting-related tasks that will be discussed later.

CUSTOMER SERVICE:

• Enter wholesale orders in the system.
• Release wholesale orders and follow up with the full process (from order entry until customer receives the shipment).
• Handle customer inquiries and complaints with a proactive approach, ensuring timely resolution and maintaining a positive company image.
• Other back-office operations related tasks that will be discussed later.

ADMIN / HR:

• Manage and organize all administrative tasks and maintain filing systems for easy access.
• Responsible for office administration, coordinating and maintaining office supplies, ensuring that all necessary materials are available and well-organized.
• Support HR functions by processing payroll, updating employee records, and assisting with recruitment tasks to streamline operations.
• Other admin/HR related tasks that will be discussed later.

Skills:

• A bachelor's degree in accounting, finance, or a related field is preferred to ensure foundational knowledge and skills.
• Minimum of 2 years of experience in an accounting, customer service, administrative, or HR role in the UAE to ensure familiarity with industry practices.
• Knowledgeable in UAE VAT, corporate income tax, and other tax laws.
• Proficiency in accounting software (specifically SAP) and Microsoft Office, particularly Excel, for effective data management.
• Certified Bookkeeper is an advantage.
• Strong analytical skills to interpret financial data and generate insights, supporting informed decision-making.
• Excellent verbal and written communication skills to effectively interact with clients, colleagues, and management.
• Demonstrated ability to multitask and prioritize in a fast-paced environment, maintaining high levels of organization.
• A proactive attitude with a solution-oriented mindset, capable of tackling challenges head-on with minimal supervision.
• Cultural awareness and adaptability, particularly in diverse work environments, to foster inclusivity and teamwork.
• Logistics background is a plus.
• Filipino nationality (male or female).