Accountant - Payables (Encouraging UAE Nationals to apply)

External :

• Interaction with SSC; Auditors; Suppliers

Activities

• Responsible for monthly reporting pertains to Transport in Transit, Stock in transit, Group Consolidation, Supplier Advances / Open Down payment, Treasury Forecast etc.
• Responsible for reviewing and validating vendor's reconciliation done by SSC monthly. To raise ticket for vendor's statement of account to SSC.
• Monitor all reports handling by SSC. GR / IR Accounts Summary lists, AP Aging, and Monthly Intercompany Reconciliation - purchases between TEMME FZE, TEMUAE, TELBU & TEMQ.
• Observe & analyze intercompany balances between TEMME, TEMUAE, TEMQ and TELBU for product related invoices. To make sure AP / AR adjustment entries has been posted (as per the new Interco flow) to vendor and customer sub-ledger accounts post month end.
• Follow up and archive all suppliers' electronic invoices for all category e.g. products, goods & services, transportations, marketing etc. from the concerned departments to local AP folders (Scanned Invoices folder).
• Ensure proper verification and submission of all invoices for all invoices before uploading in SAP.
• Strictly monitor & analyze all accounts payable activities handling by SSC especially invoice postings for the accuracy and eligibility for payment.
• Ensure strict implementation of the internal controls, by ensuring only those authorized expenses / invoices are recorded through the FB60 (Direct Finance Booking) option, and the rest through the standard purchasing flow.
• Ensures timely payment to vendors invoices by providing & controlling the lists for payments on 15th batch, Month-End batch, Euro and other currencies, and any urgent payments to Treasury.
• Provide prompt and complete resolutions to SSC queries & issues, supplier's payment inquiries, reconciliations, etc. and other department's clarifications concerning AP transactions.
• Ensure strict monitoring and follow up of pending invoices with the concerned departments.
• To review & update all internal procedures related to accounts payable activities periodically.
• To assist Treasury to validate the payment batch in ticketing tool.

ACCOUNTABILITIES

• Follow up and monitor closely to process of all invoices and payments. (P2P Process)
• Monthly reporting for Transport in Transit, Stock in transit, Group consolidation, Open Down payment, Treasury Forecast etc.
• Monitor other reports handling by SSC like GRIR Summary List, AP Aging, Vendor reconciliations etc.
• Strict implementation of the internal control policy for invoice recording.
• Validating the posting activities handling by SSC.

HSSEQ & COMPLIANCE OBJECTIVES

• Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate's HSSEQ Policy.
• Strict adherence and compliance towards Group HSSEQ Charter & MAESTRO requirement and affiliate's HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSSEQ in all their activities.
• Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer / economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention. Inform the Procurement Manager, VP Finance & Corporate Affairs as well.

Candidate Profile

• Knowledge : Strong accounting background & computer literate.
• Skills : Team player, self-motivated, strong inter-personal skills, communication skills with positive attitude and able to meet strict deadlines.
• Experience : 2 / 3 years' experience in Independently handling Accounts payables in ERP(SAP) environment.
• Education : Graduate in Accounting / Commerce.

Additional Information

• NP LEVEL : The NP Level for this position of Accountant Payables is 8.

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is a global integrated energy company that produces and markets energies : oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to provide as many people as possible with energy that is more reliable, more affordable and more sustainable. Active in about 120 countries, TotalEnergies places sustainability at the heart of its strategy, its projects and its operations.