Accountant

Come Join The World’s Most International Company

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. DHL Express UAE is the recognized market leader in Express logistics and an Employer of Choice - ranked consistently as Great Place To Work in the UAE for 6 consecutive years, with a 2019 global ranking at #4!

Join our team and discover how an international network that's focused on service, quality and sustainability, is able to connect people and improve lives through the power of global trade. And not just for our customers, but for every member of our team too.

To learn more about our culture, motivated people and our purpose, please visit DHL Careers.

About The Role

As an Accountant, you ensure timely reconciliation of Vendor Reconciliation & GL Accounts and payment of Vendor & other invoices.

YOUR TASKS

• Processing and follow-up of Vendor payments on 15th & 25th of each month.
• Processing and follow-up of other payments such as HR related payments, Utilities, Credit card payments, PRO payments, customer refunds, Critical payments, and other one-offs.
• Sending requests to vendors to submit their SOAs prior to payment runs.
• Daily posting of all payments in SAP system for payments processed via HSBCNet banking.
• Vendor account reconciliation & monthly ageing analysis of Vendor accounts.
• HSBC & Amex credit card monthly reconciliation.
• CRISP sampling twice a year of PTP controls (related to payments).
• Coordinate with KL SSC to facilitate vendor payments and assist KL SSC invoice query team to resolve vendor queries in a timely manner.
• Clear Basware dashboard with KL SSC Invoice processing team.
• Preparation and posting of monthly accruals.
• Review and finalization of AP aging.
• Monthly Re-class Journals to correct cost center, GL accounts.
• Creation of Vendor accounts and follow up on invoices in workflow (approval).
• Review of open purchase orders, especially POs +90, 120 and 360 days.
• Prepare and process customer refunds on a weekly basis.
• Customs portal tops ups and booking on waybill level.
• Issuance of virtual credit cards as per requests from operations.
• Issuance of Gatepass top ups and booking the utilization on waybill level.
• Quarterly review of vendor payment terms and inactive vendors.
• DDP ICI booking to customers accounts.
• Issuing cheque payments and maintenance of cheque register.
• Close coordination to ensure the Vendor Master data is kept accurate & updated in line with PTP policy and periodic review of the credit terms.
• Ensure all Vendors are approved in compliance with PTP policy.
• Assist Financial Controller with the documentation, back-ups related to Vendor reconciliation, Vendor ageing.
• Liaise with banks regarding outward payments.
• Assist the Finance Manager / Accounting Supervisor with documentation for Vendor reconciliation, Vendor ageing and vendor invoice supporting.
• Assist with Vendor queries and balance confirmations.
• Follow the payment run schedules & adhere to the payment deadlines.
• Process exception payment runs if required to ensure business continuity.
• Ensure timely completion of Vendor payments and monthly financial transactions.
• Review and reconcile all Vendor accounts, Bank transactions regarding payments, and selected GL accounts on a monthly basis.
• Assist in month-end reporting closing & periodic audits by internal and external auditors.
• Assist in performing the CRISP self-assessment regarding payment related controls.

YOUR PROFILE

• Education: Bachelor's degree in Finance, Accounting, or a related field.
• Experience: 3 years in financial operations or accounting.
• MS Office Software skills (Word, Excel, PowerPoint, Access etc.).
• Analytical skills.
• Knowledge of Accounting systems, preferably SAP System.