Account Assistant

Job Description

We are seeking a detail-oriented and proactive Junior Accounts Payable (AP) accountant to join our finance team. In this entry-level position, you will play an essential role in ensuring accurate and timely processing of invoices, managing accounts payable transactions, and supporting our finance department. You will work closely with vendors, suppliers, and internal departments to resolve discrepancies and provide administrative support.

Key Responsibilities:

1. Invoice Processing: Receive and process accounts payable invoices, ensuring accurate coding and approval.
2. Payment Processing: Assist in preparing and processing payments to vendors, including cheques, bank transfers, and credit card payments.
3. Vendor Reconciliation: Maintain accurate records of outstanding invoices, payments, and account balances, and assist in reconciling vendor accounts.
4. Record Maintenance: Ensure proper filing and organization of all accounts payable documentation and records.
5. Communication: Liaise with vendors and internal departments to resolve any discrepancies, inquiries, or issues regarding invoices or payments.
6. Reporting: Assist in preparing weekly/monthly reports on accounts payable activities and outstanding balances.
7. General Administrative Tasks: Perform general office duties, including filing, scanning, and data entry related to accounts payable functions.
8. Letter of Credit Processing: Facilitate the opening and processing of Import Letters of Credit in line with company policies and banking agreements.
9. Letter of Credit Liaison: Liaise with banks, suppliers, and other stakeholders to ensure smooth execution of Letters of Credit.
10. Letter of Credit Management: Track and manage the expiration dates of Letters of Credit to ensure timely renewal or closure.
11. Bank Reconciliation: Perform daily reconciliation of all company bank accounts to ensure that the company’s records match the bank’s records.
12. Bank Fee Verification: Verify and record bank fees, interest, and other charges, ensuring that they are accurately reflected in the accounting records.